1. The contents of the publication are prepared first.

Text is prepared using a word processing package and checked for any mistakes using the spell check facility.

Graphics are prepared using a graphics package to create images ‘from scratch’ or 'tidy up' images from other sources.

2. The general layout of the pages is designed and templates are created.

A template defines the standard layout for a page such as how many columns of text are needed and where spaces must be left for graphics.

Once a template has been set up it can be used to create as many individual pages as required each with the same basic layout.

This greatly reduces the time that it takes to organise the layout of each page.

3. The text and graphics are imported and put into place.

If text doesn't fit on a page it can be automatically ‘overflowed’ onto the next page.

In some DTP applications text is placed inside rectangular boxes called ‘frames’. Frames can have their size adjusted and be linked together if text doesn't fit.

When text overlaps a graphic it can be ‘flowed’ or ‘wrapped’ around the graphic — this is shown below.

4. Once the layout has been finalised the completed publication is printed and 'proof read' to check for any errors.

Any necessary corrections or changes to the layout can then be made before a final high quality ‘master copy’ is printed using a laser printer.

Further copies can be made on a photocopying machine. Alternatively, the DTP file can be posted to a professional printing company on disk or sent via e-mail.